JOB POSTINGS

Senior Administrative Assistant – Cambridge, MA

Duties:  
  • Provides general administrative support to one or more managers.
  • Specific duties and responsibilities may vary based on department and level(s) of management supported.
  • Provides administrative support requiring a complete knowledge of department functions.
  • Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses.
  • Exercises discretion in handling of confidential material and information.
  • Assists in special projects as assigned. Recommends improvements on administrative procedures and implements changes.
  • Responsible for organization and maintenance of department filing system including potentially confidential data.
  • Ensures department supplies needs are met. Manages department communication for manager(s) including mail and email.
  • Responds to various inquiries for information according to general guidelines.
  • Coordinates meetings, maintains calendars, makes travel arrangements, etc.
  • May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc. May provide guidance and training to less experienced administrative staff.
  • Completes other duties as requested.
  • ¬†Demonstrated ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position.
  • Experience: 9-12 years
Skills: Skills
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Ability to work with Word, Excel, Powerpoint & entire Microsoft Office Suite
  • Pharma or Industry related experience
  • Hospitality¬†Experience
  • Customer Service Experience
  • Experience with Concur/ Travel scheduling
  • Dynamic Personality
 
Education:
  • 9+ years of Experience
  • B.A