JOB POSTINGS

Executive Administrative Assistant – Cambridge, MA

Reporting to the SVP & Managing Director the company, the Senior Administrative Assistant will be responsible for administrative and coordination support of up to 4 senior individuals to help lead Venture Capital investing.


RESPONSIBILITIES:

  • Coordinating internal and external meetings involving logistics management and hosting.
  • Interfaces with staff and senior level managers, and the external network. Ensures a smooth and efficient professional flow of day-to-day operations.
  • Efficient management of electronic systems to facilitate completion of tasks (Workday, Taleo, Sharepoint, Webex, Catalyst, Concur, NEXTS, SGBV deal tracking, SGBV website etc.).
  • Actively participate in weekly team meetings and follow up on action items.
  • Generating and managing financial processes including project budgets, expense reports and check requests.
  • Managing department communication for manager(s) including mail, email, calendar and website updates.
  • Making complex domestic and international travel arrangements.
  • Exercising discretion in handling of confidential material and information.
  • Providing clerical support including filing, faxing, copying, data entry, etc.

Skills:  

  • Calm and consistent nature with ability to organize, prioritize, work independently and meet deadlines.
  • Strong organizational/communication skills (both verbal and written) required.
  • Ability to handle confidential matters and information with discretion and diplomacy.
  • Detail-oriented and able to handle multiple tasks simultaneously.
  • Experience in interacting with all levels of management and with global colleagues, excellent telephone skills.
  • Ability to prepare documents, presentations, and excel tables with minimal instruction.
  • Demonstrate proficiency in e-mail, MS Office suite, Outlook calendar and browser usage.


  • BASIC QUALIFICATIONS:
  • Minimum of 5 years administrative experience using MS Office products
  • Broad base experience successfully managing a diverse group of leaders with a primary point of support at senior management level

 

PREFERRED QUALIFICATIONS:

Prior experience in Venture Capital, Biotech or Pharmaceutical industry preferred.